Resource Management | Workspace Management Checklist
What do you look for when selecting a resource management | workspace management booking solution? I have complied a few questions you should be asking yourself and your team when selecting a resource management software solution.
- Do you want a solution which is Platform independent or a software solution with full Exchange integration – i.e. complete exchange/outlook integration or one which has platform independent capabilities?
- Do you require the ability to provide your users with on demand booking of resources- i.e. instant booking capability of conference rooms, hot desks/hoteling stations?
Resource Management | Workspace Management - Do you need to provide your users with at a glance visibility of room status with color code bars?
- Do you need a system which has a centralized admin console for administration of services and resources?
- Do you want to provide your users with advanced booking capabilities, i.e. have the ability of booking resources from your desk top/outlook or smart phone which will occur sometime in the future?
- Do you want a system which will eliminate double bookings?
- Do you need a solution which provides immediate check in and check out capabilities?
- Do you want the ability to have auto cancelation to eliminate problems around no shows?
- Do you want to have a solution which has Integration with digital signs and welcome screens?
- Do you to be able to search for available resources and determine quickly what resources are available via outlook or on a digital sign/Kiosk or both?
- Do you want to have the ability to configure set up and break down times for individual rooms- including buffer times?
- Virtual room configuration and capabilities
- Do you need a system which has multiple language support?
- What type of high availability is required for the Resource Management project?
- Is detailed statistical reporting of room reservations necessary if so what types of reports are required?
- Do you want reception/ front desk to have the ability to check in and out guests entering the building- i.e. Full guest registration
- Do you want the ability to show my meetings directly from outlook?
- Is multiple time zone support a necessity?
- Do you want to have Interactive floor plans to allow for immediate booking or hot desks and conference rooms?
- Do you want to find and select from digital sign outside a conference room or Kiosk a floor plan of what rooms or hot desks are available or booked and be able to book them on the spot?
- Do you wish to have a request for help button on the digital screen or Kiosk?
- Does the system have the ability to book rooms instantly or through pre approval or both?
- Do you want a system which has the ability to order or select ancillary services, such as catering, room layout, AV setup and more?
- Do you want to have email notification of confirmed reservation?
For more information about our resource management solutions, please click on the link below.
Resource Management | Workspace Management Software solutions.
For a pdf version of the questions above, please click on the link below. Resource Management | Workspace Management Software Check List
For further information about our Resource Management | Workspace Management software and our Resource Management Suite of products, go to our web site by clicking on our Resource Booking solutions section- www.flexnetsoftware.com. We look forward to answering any Resource Management questions you may have; please contact us for FREE at 1 (800) 263-8733 for further information.